FOIA Advisor

Q&A (2015-2023)

Q&A: utility companies in Connecticut

Q&A (2015-2023)Allan BlutsteinComment

Q.  Can I submit a FOIA request to a public utility in Connecticut?

A.  I believe public utility records are subject to Connecticut's FOIA, though I am not aware of any reported court decisions.  Certain utility records, however, are not required to be disclosed.  For example, Conn. Gen. Stat. § 7-232a provides that a municipal utility may withhold any "commercially valuable, confidential or proprietary information" from public disclosure under FOIA.  Additionally, municipal utilities may withhold records "which identify or could lead to identification of the utility usage or billing information of individual customers, to the extent such disclosure would constitute an invasion of privacy." Conn. Gen. Stat. § 16-262c.

Q&A: requesting records not currently in agency's possession

Q&A (2015-2023)Allan BlutsteinComment

Q.  "Can a FOIA request ask for documents not yet received?"

A.   You can ask, of course, but an agency is required to process only those records in its possession at the time it initiates a search.  Nor is an agency required to adjust or modify its FOIA responses based on what occurs after it provides a response to the requester.  Here is additional guidance from the Department of Justice about "cut-off" dates for agency searches. 

Q&A: can emails on Illinois government server be exempt as "private"?

Q&A (2015-2023)Allan BlutsteinComment

Q.  A public official in Illinois is claiming that five "private" emails are exempt on a government server.  Is it possible to determine whether the claim is valid without obtaining a court subpoena?

A.  The Illinois Freedom of Information Act (FOIA) applies to "public records," which means, in relevant part, "all records . . . pertaining to the transaction of public business."  Thus, the mere fact that an email is sent or received on a government device does not automatically mean that the email is subject to FOIA.  For example, if an Illinois government employee were to email a grocery list to his or her spouse, the FOIA would not apply because the email does not pertain to the transaction of public business.  If you wish to challenge the agency's decision (i.e., file a lawsuit), the agency will have the burden of proving "by clear and convincing evidence" that the withheld records are exempt.  Short of a lawsuit, you might ask the agency whether it would be willing to provide you with an index that describes the withheld material in more detail.    

Q&A: bankruptcy judges

Q&A (2015-2023)Allan BlutsteinComment

Q.  I submitted a FOIA request to the DOJ to obtain the credentials of two federal bankruptcy judges.  I received an answer from the Office of Legal Policy (OLP) claiming that such records are kept at the Administrative Office of the U.S. Courts -- and under their policy the records cannot be disclosed to the public.  I believe these records are not exempt, but may not exist.  If the records exist, who has custody and how can I obtain a copy?

A.  I am inclined to agree with OLP's response.  OLP works with the Attorney General in advising the President on nominations for Article III judgeships.  Bankruptcy judges, however, are not nominated by the President and confirmed by Senate as set forth in Article III of the U.S. Constitution.  Rather, they are appointed to renewable fourteen-years terms by U.S. court of appeals for each circuit pursuant to Article I of the Constitution.  Therefore, the Administrative Office of the U.S. Courts, not OLP, is the most likely custodian of the judicial records you seek.  Unfortunately, the judiciary branch is not subject to Freedom of Information Act.  See Banks v. DOJ, 538 F. Supp. 2d 228, 231-32 (D.D.C.  Mar. 16, 2008) (U.S. Probation Office and Administrative Office of the U.S. Courts); Wayne Seminoff Co. v. Mecham, No. 02-2445, 2003 U.S. Dist. LEXIS 5829, at *20 (E.D.N.Y. Apr. 10, 2003) ("[T]he Administrative Office of the United States Courts is not an agency for purposes of FOIA."), aff'd, 82 F. App'x 740 (2d Cir. 2003).  

By statute, bankruptcy judges must be lawyers. Thus, if a judge's biography is not posted on the court's website, you can at least find his or her educational background in publicly available attorney directories, e.g., a State bar directory or Martindale Hubbell.  If you are interested in further information about the selection process for bankruptcy judges, you might wish to read the following report on the subject from the Institute for the Advancement of the American Legal System. 

Q&A: grand jury minutes in New York

Q&A (2015-2023)Allan BlutsteinComment

Q.  I was indicted in [year redacted].  I did not testify before the grand jury even though all the other defendants were allowed to.  The charges against me were dropped after I cooperated with the DA and they realized I knew nothing about the case . . . .  I still don't know how I was indicted.  Can I get access to the grand jury minutes?  This took place in [redacted] New York.

A.  Minutes of grand jury proceedings in New York are not accessible under the Freedom of Information Law.  See the following opinion on the subject from New York's Committee on Open Government.  I do not know whether the records you seek still exist, but if you wish to petition a court for access, you might wish to review this recent decision in which a New York state appellate court affirmed the denial of access to grand jury minutes concerning Eric Garner.

Q&A: identity of complainant to Virginia sheriff's department

Q&A (2015-2023)Allan BlutsteinComment

Q.  I live in [redacted] Virginia.  We had a sheriff's officer stop by our home this past week asking about a report of [redacted].  How can I get the name of who called the police?  Can I file a FOIA request, and if so, how?

A.   The sheriff's department is subject to Virginia's FOIA and you do not need to use a special form.  Here is a sample request letter.  Please note, however, that the sheriff's department is unlikely to release the source of its information. The identities of law enforcement sources are invariably protected even if the information provided is determined to be inaccurate.  For further information, you might wish to read this recent article on Virginia's treatment of criminal records under FOIA. 

Q&A: requesting expedited processing and waiver of fees

Q&A (2015-2023)Allan BlutsteinComment

Q.  I recently submitted a FOIA request to the Centers of Medicare & Medicaid Services.  In its acknowledgment letter, the agency informed me that:  (a) I must follow 5 U.S.C. § 552(a)(6)(E)(vi) if I want expedited processing; and (b) I must provide a detailed explanation of how disclosure would benefit the public interest if I want a fee waiver.  How should I handle these two issues?

A.  For tips about writing requests for expedited processing and a waiver of fees, you might wish to read the following articles:  (1) Nate Jones, FOIA Tip 15: Writing a Good Request Part 5, or Expedited Processing and other Timing Issues, Nat'l Sec. Archive (Apr. 8, 2010), and (2) FOIAdvocates, FOIA Fee Waivers.