FOIA Advisor

FOIA News: CFO Council to meet Nov. 7, 2024

FOIA News (2024)Allan BlutsteinComment

Virtual Meeting of the Chief FOIA Officers Council

DOJ/OIP, FOIA Post, Oct. 16, 2024

The Office of Information Policy (OIP) is pleased to announce that the Chief FOIA Officers (CFO) Council will hold a virtual meeting on Thursday, November 7th 2024 from 10:00 AM to 12:00 PM ET.    

The CFO Council meeting is open to all agency FOIA professionals and members of the public.  Time will be provided for members of the public to address the Council.  Registration is required on Eventbrite.  All attendees must register by 11:59 PM ET on Monday, November 4, 2024.  The meeting will also be livestreamed on the National Archives' YouTube channel.

Read more here.

FOIA News: OIP issues summary and assessment of Chief FOIA Officer Reports

FOIA News (2024)Allan BlutsteinComment

Summary and Assessment of Agency 2024 Chief FOIA Officer Reports and New Guidelines for 2025 CFO Reports Issued

By DOJ/OIP, FOIA Post, Oct. 15, 2024

Today the Office of Information Policy (OIP) is pleased to release its summary and assessment of agencies’ 2024 Chief FOIA Officer (CFO) Reports.  OIP’s 2024 summary and assessment focuses on steps agencies have taken to improve FOIA administration in five key areas highlighted in the Attorney General’s 2022 FOIA Guidelines:

  • FOIA Leadership and Applying a Presumption of Openness;

  • Ensuring Fair and Effective FOIA Administration;

  • Proactive Disclosures;

  • Utilizing Technology to Improve Efficiency; and

  • Steps Taken to Remove Barriers to Access, Improve Timelines, and Reduce Backlogs.

This past March marked the fifteenth year that agency CFOs submitted these reports to the Department of Justice.

Read more here.

FOIA News: Tech executive suggests tech solutions to handle record number of requests

FOIA News (2024)Allan BlutsteinComment

The federal government is likely to receive a record number of FOIA requests again in 2024

Integrating AI-powered tools into FOIA processing could be a game changer, reducing backlogs, lowering costs, and improving accuracy.

By Amy Hilbert, Commentary, Gov’t Exec., Oct. 15, 2024

In recent years, the federal government has seen a sharp rise in the volume and complexity of Freedom of Information Act requests, creating an overwhelming challenge for government agencies.  

In fiscal year 2023, the federal government received an all-time high of 1,199,644 FOIA requests — a staggering 29% increase from the previous year. According to preliminary data from FOIA.gov, this surge shows no signs of slowing down. In the first three quarters of FY 2024, the federal government has already received more than 928,000 requests — an increase of more than 18% from the same period in the previous year. If the final quarter follows a similar pattern, the number of FOIA submissions will easily surpass 1.3 million for the year. 

This rising volume underscores the public's increasing desire for transparency and accountability. However, the sheer number of requests is only part of the story. The complexity of these requests is also evolving, posing further challenges for government agencies already struggling with reduced staffing levels and outdated technologies. 

This perfect storm of expanding demand and stagnant capabilities has created significant backlogs across many agencies and significantly increased processing and litigation costs. These trends are forcing agencies to rethink how they handle public information requests, with many looking to advanced technologies such as artificial intelligence to alleviate the burden. 

Read more here.

Jobs, jobs, jobs: Weekly report Oct. 14, 2024

Jobs jobs jobs (2024)Allan BlutsteinComment

Federal positions closing in the next 10 days

Gen. Att’y, Consumer Product Safety Comm., GS 11, Bethesda, MD, closes 10/14/24.

Gov’t Info. Specialist, Dep’t of the Treasury/OFAC, GS 9-13, Wash., DC, closes 10/15/24 (non-public).

Gov’t Info. Specialist, Dep’t of the Treasury/OFAC, GS 9-13, Wash., DC, closes 10/15/24.

Lead Gov’t Info. Specialist, Dep’t of State, GS 13, Charleston, SC, closes 10/16/24 (non-public).

Gov’t Info. Specialist, Dep’t of the Interior, GS 11-13, multiple locations, closes 10/21/24 (non-public).

Federal positions closing on or after Oct. 25, 2024

Gov’t Info, Specialist, Nuclear Reg. Comm’n, GS 13, Rockville, MD, closes 10/25/24 (non-public).

Gov’t Info. Specialist, Dep’t of Veterans Affairs/VHA, GS 11-12, Martinsburg, WV, closes 10/25/24 (internal to agency).

Lead Gov’t Info. Specialist, Dep’t of State, GS 13, Wash., DC (closes 10/25/24).

Lead Gov’t Info. Specialist, Dep’t of State, GS 13, Wash., DC (closes 10/25/24) (non-public).

Gov’t Info. Specialist, Dep’t of State, GS 12, Wash., DC, closes 10/25/24.

Gov’t Info. Specialist, Dep’t of State, GS 12, Wash., DC, closes 10/25/24 (non-public).

Gov’t Info. Specialist, Dep’t of State, GS 9-11, Wash., DC, closes 10/25/24 (non-public).

Gov’t Info. Specialist, Dep’t of State, GS 9-11, Wash., DC, closes 10/25/24.

Gov’t Info. Specialist, Dep’t of State, GS 9-11, Wash., DC, closes 10/28/24 (non-public).

Sup. Gov’t Info. Specialist, Dep’t of Justice/BOP, GS 13-14, remote, closes 10/29/24 (non-public).

FOIA News: Heritage Foundation's FOIA blitz divides practitioners

FOIA News (2024)Allan BlutsteinComment

The Heritage Foundation’s Reckless Misuse of FOIA to Target Individuals

By Michael Ravnitzky, LLRX, Oct. 9, 2024

The Heritage Foundation’s current public records campaign is an outright abuse of the FOIA process. In recent years, the Heritage Foundation’s Oversight Project and its publishing spinoff, The Daily Signal, have filed an unprecedented and overwhelming number of FOIA requests – 65,000 according to Reuters and more than 50,000 according to ProPublica. Esquire magazine https://www.esquire.com/news-politics/politics/a62513971/heritage-foundation-foia-requests/ described the volume of requests as “spamming the federal government”.

According to the articles, https://www.propublica.org/article/have-government-employees-mentioned-climate-change-voting-or-gender-identity-the-heritage-foundation-wants-to-know ; https://www.reuters.com/world/us/conservative-think-tank-targeting-nasa-employees-communications-about-musk-trump-2024-10-04/ the goal of the requests is to scrutinize government employees’ communications, to identify (for example, individuals using keywords or phrases such as “climate change”, “reduction in force” or DEI) and potentially remove civil servants perceived as obstructive to Trump’s agenda, in preparation for a potential Trump administration.

Read more here.

Heritage Foundation sends lots of FOIAs. That shouldn’t be a problem

By Lauren Harper, Freedom of the Press Found., Oct. 8, 2024

The Heritage Foundation sends a lot of Freedom of Information Act requests about progressive issues, from climate change to policies on diversity, equity, and inclusion, and it’s causing a stir.

A recent ProPublica article detailed the FOIA campaign, which is allegedly part of Project 2025’s effort to identify agency officials for potential firing.

ProPublica, which obtained the information for its article through its own FOIA requests, suggests that the hundreds of Heritage Foundation requests may intimidate public officials and prevent FOIA offices from effectively responding to “legitimate” requests by clogging the FOIA queues.

Reporting how the Heritage Foundation may use FOIA responses to gut the federal workforce is a worthy endeavor. Implying that FOIAs are illegitimate when the goal is partisan is a slippery slope that could give other agencies an excuse to deny requests they don’t like.

Most importantly, it is not the requesters' fault, even if they are frequent requesters, that the government can’t effectively search and review large amounts of records.

Read more here.

Court opinion issued Oct. 7, 2024

Court Opinions (2024)Allan BlutsteinComment

Stevens v. ICE (N.D. Ill.) -- determining that: (1) plaintiff failed to exhaust her administrative remedies with respect to several requests for immigration-related records to two DHS components; (2) ruling that seven agencies performed adequate searches for immigration-related records, rejecting plaintiff’s contentions that the agencies were required to describe its general file systems and that the government’s declarations failed to specify the search terms used; (3) USCIS properly withheld records pursuant to Exemption 3 in conjunction with the Immigration and Nationality Act; ICE properly relied on Exemption 4 to withhold contract pricing information from order for services and supplies; USCIS and the Executive Office for Immigration Review properly withheld records pursuant to Exemption 5; ICE and EOIR properly withheld third-party information pursuant to Exemption 6; ICE properly withheld records pursuant to Exemption 7(C); and the Department of State properly relied on Exemption 7(E) to withhold records related to a passport fraud investigation.

Summaries of all published opinions issued in 2024 are available here. Earlier opinions are available here.

Monthly roundup: September 2024

Monthly Roundup (2024)Allan BlutsteinComment

Below is a summary of the notable FOIA court decisions and news from last month, as well as a look ahead to FOIA events in October.

Court decisions:

We identified and posted 38 decisions issued in September, the highest monthly total of the calendar year. A number of decisions stood out. The Department of Defense was twice rapped on the knuckles for summarily denying duplicate requests. See Walsh v. Dep’t of the Navy (D.S.D Sept. 4, 2024) (holding, in most relevant part, that the Navy’s denial of plaintiff’s duplicative request was improper because the agency failed to cite any applicable exemptions, contrary to Eighth Circuit and U.S. Supreme Court precedent); Wonder v. Dep’t of the Army Office of Gen. Counsel (D.D.C. Sept. 11, 2024) (concluding that plaintiff’s failure to exhaust his 2012 and 2014 requests for a legal memo concerning his security clearance did not bar plaintiff’s duplicate 2022 request, which was fully exhausted). Further, a requester drew a costly rebuke in Louise Trauma Ctr. v. Wolf (D.D.C. Sept. 18, 2024), a case in which plaintiff was found to be both eligible and entitled to attorney’s fees but was denied any award because of vague and erroneous time records, “extraordinarily lack of billing judgment,” and its history of “unreasonable and improper billing practices.” And the U.S. Court of Appeals for the Ninth Circuit held—in a case of first impression in that circuit—that a requester is not required to file an administrative appeal when an agency issues a response after requester has properly filed a lawsuit. See Corbett v. Transp. Sec. Admin. (9th Cir. Sept. 10, 2024).

Top News:

  • The 2024-2026 term of the federal FOIA Advisory Committee kicked off its work with two full Committee meetings on September 9th and September 13th.

  • On September 26, 2024, the Office of Government Information Services published the results of four FOIA-related survey questions from the 2023 Records Management Self-Assessment. Earlier in the month, OGIS reminded agencies about the government’s guidance on still-interested letters.

  • On September 12, 2024, the Office of Information Policy issued an updated list of qualifying Exemption 3 statutes.

October calendar:

Oct. 11, 2024: The D.C. Circuit will hear oral argument in Hall v. CIA, No. 22-5235, which will consider whether the CIA performed an adequate search for records related to Vietnam War prisoners of war.

Oct. 16, 2024: Chief FOIA Officer Report Refresher Training by OIP.

Oct.. 24, 2024: The D.C. Circuit will hear oral argument in Human Rights Defense Center v. U.S. Park Police, No. 23-5236, which concerns the applicability of Exemption 6 to withheld records and whether inadvertently released records may be clawed back by the agency.

Oct. 25, 2024: Due date for agency Quarter 4 FOIA data.

Oct. 29, 2024. Annual Summit hosted by OPEXUS.

Court opinion issued Oct. 1, 2024

Court Opinions (2024)Allan BlutsteinComment

Mermelstein v. DOJ (E.D.N.Y.) -- holding that the doctrine of res judicata precluded plaintiff’s claim disputing the adequacy of FBI’s search for records concerning plaintiff’s conviction for medical insurance fraud, because plaintiff brought the same claim against the FBI in 2019 and lost before the district court and the Second Circuit; rejecting plaintiff’s suggestion that any new evidence became available between plaintiff’s claims, let alone that such evidence was fraudulently concealed or could not have been discovered with due diligence in the prior action.

Summaries of all published opinions issued in 2024 are available here. Earlier opinions are available here.

Court opinions issued Sept. 25-30, 2024

Court Opinions (2024)Ryan MulveyComment

September 30, 2024

Lenz v. CIA (D.D.C.) — in a case involving the same substituted requester as Stonehill v. NARA (see infra), and records related to the U.S. government’s involvement in the 1962 Stonehill raids in the Philippines, granting in part and denying in part each party’s motion for summary judgment; accepting the government’s Glomar response under Exemptions 1 and 3 as to certain portions of the request, and rejecting the requester’s “official acknowledgment” arguments; but also rejecting the adequacy of the government’s search and its segregability review; further rejecting the defendant agencies’ use of Exemptions 1, 3, 5, 6, 7(C), and 7(D) for other parts of the request; noting how the requester “already possess many of the documents that the CIA is now withholding in full” and has even uploaded them to PACER, yet the CIA “does not even address this unusual situation,” but instead relies on an inadequate Vaughn index; noting further that DOJ and IRS were collaterally estopped from asserting Exemption 5 for certain records; ordering the agencies to produce a revised Vaughn index and to begin another round of summary judgment.

Kruglov v. CBP (D.D.C.) — granting CBP’s motion for summary judgment in a case involving records about the requester’s “crossing between the United States and Mexico”; holding that the agency conducted an adequate search, despite not locating certain “fingerprint records” the requester claimed existed; holding further that the agency’s invocation of Exemptions 6 and 7(C)—although unchallenged by the requester—as well as Exemption 7(E) were appropriate; with respect to the latter, noting the scope of “techniques and procedures” must be broadly understood; ruling the agency satisfied its segregability obligations; finally, rejecting the requester’s prayer for declaratory relief regarding the alleged intentional delay of the agency’s determination absent a policy-or-practice claim.

Raw Story v. DOD (D.D.C.) — in a case concerning records about “the investigation of Jordan Duncan, a former Marine and alleged neo-Nazi,” denying the government’s motion for summary judgment and holding its Glomar response under Exemptions 1, 6, and 7(C) to be inappropriate; holding further that the agency too narrowly construed the request at issue; with respect to Exemption 1, noting a “mere reference to classified material does not mean that a record itself is necessarily classified,” and that the agency’s assertion about the potential threat to national security was inadequately supported; with respect to Exemptions 6 and 7(C), concluding the requester’s arguments about the public interest in responsive records was “substantial” and outweighed any individual privacy interests; finally, rejecting the agency’s alternative categorical invocation of Exemptions 6 and 7(C).

Outside Legal Counsel PLC v. Transp. Sec. Admin. (E.D. Mich.) — dismissing the requester’s claim under Rule 12(b)(1) as moot after TSA provided its determination and produced all records; noting, among other things, that the requester “did not move to amend its pleadings to challenge TSA’s production and asserted exemptions after [it] received” a determination letter and records, and its complaint did not otherwise allege a policy-or-practice claim.

Leytman v. United States (E.D.N.Y.) — denying a requester’s motion for reconsideration of the dismissal of his claims due to failure to exhaust administrative remedies; noting the requester “provides no arguments or assertions of fact overlooked by this Court,” and that even considering “new facts” raised in the motion, there is no basis to conclude administrative remedies were properly exhausted.

September 27, 2024

Cizek v. DOD (D.D.C.) — granting in part and denying in part each party’s motion for summary judgment in a case involving a former Air Force chaplain seeking records about an investigation into his claims of reprisal for protected whistleblower communications; holding that the agency’s invocation of Exemption 5 to withhold portions of a memorandum in response to the requester’s request for investigation was appropriate, but that it failed to make the necessary showing under the foreseeable-harm standard; noting the agency’s foreseeable-harm argument was “worthy of the criticism voiced in Reporters Committee,” namely, that it was “wholly generalized and conclusory”; further holding that the withholding of identifying information under Exemption 7(C) was justified.

Leopold v. DOD (D.D.C.) — in a ten-year-old case involving fifty FOIA requests about DOD practices at the Guantanamo Bay detention facility, denying each party’s motion for summary judgment; holding that DOD failed to demonstrate the adequacy of its search for artists’ renderings of detainees, in part because it failed to describe the search terms it employed, the files its searched, and the types of searches (i.e., physical, electronic, or both) its components undertook; holding further that DOD properly searched for other kinds of records, including videos of enteral feedings, but that additional information was needed to determine the reasonableness of the agency reviewing any portion of those videos to determine if they are actually responsive, including whether the videos would be categorically exempt under Exemptions 1 and 3, and possibly also Exemptions 6 and 7(E); with respect to the requester’s “pattern and practice claim” vis-a-vis the failure to provide estimated dates of completion, deferring judgment and asking the parties’ to address the statutory basis for the court enforcing Section 552(a)(7)(B)(ii) as to the requester and others.

September 26, 2024

Mikhashov v. DOD (D.D.C.) — in a case involving two requests for records of investigations into the requester’s continuing eligibility for a security clearance, dismissing one of the requester’s claims under Rule 12(b)(6) for failure to exhaust administrative remedies; also granting summary judgment to the agency with respect to its treatment of the second request and its withholding of “handwritten statements” and “statements from witness,” along with identifying information of military personnel, under Exemption 6.

Zimmer Biomet Holdings, Inc. v. IRS (D.D.C.) — in a case concerning records about tax examinations, rejecting the requester’s partial summary judgment motion challenging the redaction of a 63-page Appeals Case Memorandum (“ACM”); holding that IRS properly protected the ACM under Exemption 5 and the deliberative-process privilege; holding further that the agency satisfied the foreseeable-harm standard, did not waive any privilege, and conducted an adequate segregability review; finally, setting aside consideration of the agency’s Exemption 3 claim under I.R.C. § 6103(e)(7).

Stein v. CIA (D.D.C.) — after a third round of summary judgment in a case involving records about the Trump presidential campaign and transition period, granting the agencies’ motion and holding that (1) after conducting in camera review, the State Department properly withhold portions of Rex Tillerson’s security background investigation under Exemption 7(C); (2) ODNI conducted an adequate segregability review for records referred by the CIA; and (3) the FBI properly withhold portions of records related to the background investigations of Stephen Bannon and Michael Flynn under Exemptions 6 and 7(C).

September 25, 2024

Stonehill v. NARA (D.D.C.) — granting a motion to substitute the now-deceased plaintiff-requester with the co-executor of her husband’s estate, and rejecting the agency’s attempt to introduce a “clearly indicated” standard based in “FOIA [constitutional] standing doctrine” for determining in which capacity the decedent filed the request at issue; rejecting as waived the agency’s other arguments that the estate lacked standing to file a FOIA request, or that the deceased requester was unauthorized to file suit on behalf of the estate; otherwise granting the agency’s motion for summary judgment and holding its search to have been reasonable; noting, among other things, that shipping labels were not agency records, and therefore the agency did not need to search for them to conduct an adequate search.

U.S. Inventor, Inc. v. USPTO (D.D.C.) — granting the agency’s motion for summary judgment in a case concerning inter partes review proceedings involving tribal and state sovereign immunity; holding firstly that the agency’s search was adequate, and that any further search was unnecessary given the proactive provision of additional data identified by the requester; holding also that the agency correctly relied on Exemption 5 and the deliberative-process privilege and rejecting the requester’s contention that certain records reflected improper ex parte communications that could not be exempt; noting the requester’s challenge to other records was either mooted after the agency re-produced without redaction, or conceded; finally, holding that the requester’s Exemption 6 argument was similarly conceded and the agency had satisfied its segregability obligations.

Gardner v. Dep’t of Energy (D.N.M.) — dismissing a pro se requester’s complaint for failure to state a claim because he failed to demonstrate how one of the defendants—a laboratory operated and managed for the Department of Energy’s National Nuclear Security Administration by a private corporation—was a federal agency subject to the FOIA.

Summaries of all published opinions issued in 2024 are available here. Earlier opinions are available here.